About ePaństwo Foundation


ePanstwo Foundation aims to develop open government and civic engagement. We use the power of Internet and new technologies to open public data and to make it available to citizens. We provide people with knowledge and tools to make their country better.

Rada fundacji

Michał Mach

Entrepreneur, coach, consultant, project coordinator and software designer. Co-founder of CivicRM project (free and open software for environment relations in social campaigns), founding member of the following societies: Stowarzyszenie 61, Stowarzyszenie Bank Drugiej Ręki, Stowarzyszenie Hackerspace Warszawski. Passionate for openness, transparency, universal access to knowledge and pragmatic use o the Internet and ICT in social endeavours.

Maciej Budzich

Author of medaifun.pl - a blog about media, marketing and Internet. Editor-in-chief of 'mediafun magazine'. Passionate observer and commentator of new media, unusual advertising activities and everything that has something to do with new technologies and its utilisation in building a brand, image, company promotion and entrepreneurship. Lecturer at various professional conferences (Forum IAB, InternetBeta), university lecturer at Collegium Civitas, University of Social Sciences and Humanities, The Art of Communication Academy among others.

Jakub Górnicki

Reporter at Outriders, Blogger at Podróżniccy Combines new technologies with journalism, blogging, government accountability and transparency.
Jakub is a 2014 New Europe Challenger (first round) for “for being model e-citizen” and “poster boy for civic engagement and transparent governance”. Later on named one of the 28 most innovative Poles by Puls Biznesu.



General provisions

§ 1

1. ePaństwo Foundation hereinafter referred to as Foundation was established pursuant to Act on foundations from 1984 and provisions of this by-laws.
2. The Foundation was established by Daniel Macyszyn hereinafter referred to as the Founder by a notarial deed prepared by a notary public – Aldona Czamarska at a notarial office in Warsaw, ul. Konduktorska 4/29 on 23rd April 2010.

§ 2

1. The Foundation has its registered office in Zgorzała in Mazowsze province.
2. The existence of the Foundation shall be unlimited.
3. Foundation operates on the territory of Republic of Poland, however in order to complete its goals, the Foundation may also conduct activities beyond Republic of Poland.

§ 3

1. Foundation has legal personality
2. The Foundation is oversaw by minister in charge of public administration.

§ 4

1. Name of the Foundation is protected by law.
2. Foundation may use stamps with identification data of the Foundation. For the purposes of work with entities from abroad, the Foundation may use its name translated to other languages.

Goals and rules of operation of the Foundation

§ 5

The goal of the Foundation is to support the development of democracy by spreading citizens’ rights in regard to access to public information.

§ 6

The Foundation fulfils its goals through:
1. organising, supporting or commissioning:
a) studies and research,
b) educational activities,
c) gathering of information and materials for purposes of educational activities within the scope of by-laws goals,
d) meetings related to matters in line with by-laws goals,
2. monitoring the functioning of public entities and other entities benefitting from public funds,
3. conducting publishing activities including creating and promoting websites and Internet portals,
4. building IT, software development and technical tools supporting civic engagement in public matter,
5.taking actions focused on setting and promoting standards and good practices in relation to access and further use of public sector information,
6. cooperation with natural persons, organisations and public institutions as well as media, state and local authorities and social organisations whose tasks and goals are similar to Foundation’s,
7. counselling, supporting or helping institutions, organisations or natural persons operating within Foundation’s by-laws scope of activities,
8. initiating, reviewing and testifying in the area of law regulations referring to Foundation’s by-laws goals,
9. within appropriate legal regulations, initiating legal proceedings and representing the entity before national and international judiciary, administrative and social bodies as well as entering these proceedings as a representative of the society and taking other legal actions aiming at spreading the access to and further use of public information,
10. giving honorary awards, badges and mentions
Capital and income of the Foundation

§ 7

Foundation’s capital consist of the founding capital amounting to PLN 500 (five hundred zlotys) and other assets purchased by the Foundation in the course of its actions.

§ 8

Foundation’s income may derive from:
a) donations, inheritances, subscriptions
b) subventions, subsidies, grants
c) income from collections, auctions and public events organised by the Foundation or for the Foundation
d) income from movable and immovable assets of the Foundation and proprietary rights belonging to the Foundation including commission from bank deposits,
e) income from ticket sales for the events organised by the Foundation,
f) other sources.
Total income obtained by the Foundation is allocated to Foundation’s by-laws activities only.
Foundation’s bodies

§ 9

1. Foundation’s bodies are:
a) Foundation’s Council
b) Foundation’s Board
2. Foundation may appoint a Scientific Concil

Foundation’s Council

§ 10

1.Foundation’s Council is an internal body overseeing the activities of the Foundation.
2. Foundation’s Council consists of 3-5 members.
3. Foundation’s Council members are appointed in the following manner: first Council member is appointed by the Founder as the Council President, this person next individually co-options two more members of the Council. Members appointed this way may co-option more Council members.
4. Council members may not be Management Board members at the same time.
5. Council members cannot be related by kin or affinity, married to Management Board members as well as be their professional subordinates
6. Council membership is terminated with member’s death, due to final and binding convicting sentence in a deliberate fault case, in case of waiver from Council Seat, removal by Foundation’s Council, removal from Council’s seat by the Founder.
7. In case of termination of Council President’s membership in the Council, the Founder appoints a new Council President in his place. In case of termination of other Council Members’ membership, the Council replaces them through co-option.
8. The President of the Council leads the Council
9. Council Members may receive refunds for expenses incurred due to positions held or salaries not higher than average monthly salary in entrepreneur sector as announced by the President of Central Statistical Office of Poland for the previous year.

§ 11

Foundation’s Council scope of activities includes:
1. overseeing and controlling Foundation’s Management Board,
2. proposing motions related to Foundation’s activities,
3. reviewing annual and longstanding Foundation’s action plans,
4. giving opinions on matters proposed by the Management Board,
5. analysing and approving Management Board activities reports,
6. determining CEO’s and remaining Management Board members remuneration methods including remunerations related to the position held, contract of employment or civil law contract,
7. in situation where an agreement is concluded between the Foundation and a Management Board member or in situation of a legal dispute with him, the Foundation is represented by the President of the Council or a legal representative appointed pursuant to Council’s resolution,
8. passing a resolution regarding the establishment of Foundation’s Scientific Council by the request of Management Board or the Founder,
9. appointing and removing Scientific Council’s members by the request of Management Board or the Founder,
10. passing a resolution regarding awarding persons distinguished for the Foundation with badges or awards

§ 12

1. Foundation’s Council performs its duties on meetings convened by the President of the Foundation’s Council at least two times a year. A Foundation’s Management Board representative participates in these meetings in order to testify.
2. Foundation’s Council resolutions are passed with simple majority of votes with at least half of the members of the Council present being a requirement for the resolutions to be valid.
3. In case of the same number of votes pro and contra a resolution, the President has the decisive power.
4. Each member of Foundation’s Council has one vote.
5. Additional individuals may be invited to the Foundation’s Council meetings if their scope of activities is in line with Foundation’s goals.
6. In order to realise its tasks, Foundation’s Council is entitled to:
a) demand disclosure of all documents related to Foundation’s activities from the Foundation’s Management Board,
b) perform a revision of capital and a financial control of the Foundation.
Foundation’s Management Board

§ 13

1. Foundation Management Board consists of 2-5 members including CEO and is appointed by the Founder for indefinite period.
2. New members of the Management Board replacing individuals who resigned from this function, or expanding the make-up of the Board are appointed by current members of the Management Board by an unanimously passed resolution.
3. The Founder keeps the right to recall the Management Board or any of its members including the CEO, at all times.
4. CEO has the right to recall any of Management Board members at all times in situation of illegitimate actions or actions damaging the Foundation, non-compliance with the Foundation’s by-laws, not fulfilling the duties of a Foundation’s member as well as any impairment causing permanent inability to act as a Management Board member.
5. Membership in Foundation’s Management Board is terminated in cases of:
a) death
b) resignation letter in writing filed by the Management Board member
c) being recalled

§ 14

1. Management Board is in charge of Foundation’s activities and represents it outside.
2. Management Board’s competences include all maters not assigned by the by-laws to other Foundation’s Bodies which, in particular include:
a) managing Foundation’s activities,
b) realising goals specified in by-laws,
c) preparing work plans and budget,
d) managing Foundation’s capital,
e) accepting donations, subventions, inheritances, subscriptions and subsidies,
f) representing the Foundation outside,
g) hiring employees and setting their remunerations.

§ 15

1. Management Board meetings are convened as required.
2. Management Board meetings are convened by the CEO with the information about the date being send via e-mail or if not possible, via a registered letter not later than 3 days prior to the planned meeting.
3. CEO chairs the Management Board meetings and conducts them.
4. All Management Board members must be informed about the meeting.
5. Management Board passes resolutions with simple vote majority. In case of the same number of votes pro and contra, the CEO has the decisive power.
6. Management Board members hold their positions pro bono, pursuant to a civil law contract, also unpaid or pursuant to a relationship of employment.
7. Management Board members may receive a remuneration.


§ 16

1. Statements of will on behalf of the Foundation including capital-related cases may be presented by any of the Management Board members individually.
2. In capital-related cases exceeding the amount of PLN 10 000, a signature of two Management Board members acting jointly including the CEO is required.

Scientific Council

§ 17

1. Scientific Council is a consulting and reviewing body for the Foundation.
2. Scientific Council may be composed of people with academic degrees such as doctor or PhD who have the specialist knowledge from the fields related to Foundation’s goals stated in the by-laws.
3. Scientific Council appoints the President of the Council from its members, who is in charge of Council’s duties, represents it outside and convenes Council’s meetings which he also chairs.
4. Scientific Council passes resolutions with simple majority of votes and at least half of the members present
5. Scientific Council’s competences include:
a) reviewing scientific research plans, publications, and other Foundation’s duties related to its goals by Management Board’s request;
b) proposing specific actions related to Foundation’s goals to the Foundation.

Final provisions

§ 18

1. Changes in Foundation’s by-laws may be applied by the Foundation’s Management Board with absolute majority of votes and at least half of the members entitled to vote present.
2. By-laws were adopted on 21st June 2010 and amended with ePaństwo Foundation with its registered seat in Zgorzała Management Board’s resolution from 20th July 2012.

§ 19

1. Foundation may merge in another Foundation in order to successfully fulfil its goals.
2. A merger with another foundation may not be completed in case of a significant change to the Foundation’s goal.
3. The decision regarding the merger with another foundation may be taken by the Foundation’s Management Board with absolute majority of votes and at least half of the members entitled to vote present.

§ 20

1. Foundation is terminated if the goals which it was established to fulfil are achieved or in case of financial assets and capital exhaustion.
2. Foundation’s Management Board notifies the minister in charge of public administration about the termination of the Foundation.
3. Decision regarding the termination of Foundation may be taken by Foundation’s Management Board with absolute majority of votes and at least half of the members entitled to vote present.
4. Financial assets and capital left after the termination of the Foundation may be transferred to another organisation with similar goals operating in Poland by the Management Board’s resolution.

Czytaj całość